Industry
Property Management Companies
From technical property management to facility management: locations, keys, contracts, inspection obligations, inventory and responsibilities for multiple properties in one place.
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Manage every property in one place
Capture properties centrally with type, size and lifecycle status — a unifying view across existing locations, assets, keys and contracts, not another isolated module.
Property ManagementBuildings, rooms and floor plans as a hierarchy
Map properties, buildings and rooms, and anchor assets, people and floor plans directly to them.
Locations & Floor PlansKeys for every property under control
Manage locks and key copies across multiple properties and notify the responsible person immediately if one is lost.
KeysMaintenance contracts with external providers
Capture contracts with cleaning, maintenance and security firms centrally, including term and notice period.
ContractsInspection and maintenance obligations per property
Statutory inspections and recurring maintenance for building systems and fittings from a pre-installed catalog.
Inspections & MaintenanceResponsibilities across multiple locations
Assign tenants, caretakers and other people to a location and always see who is responsible for what.
People & QualificationsWhy digital property management matters
Property management companies and real estate managers bring together many different pieces of information: buildings and rooms, technical systems, keys, maintenance contracts with external providers, inspection obligations and responsibilities — often across multiple properties and multiple ownerships. When these are managed across several separate spreadsheets and systems, the overview quickly gets lost.
One thing to clarify up front: Kernas is not classic property management software with rent accounting, utility billing, or full commercial property administration. The focus is on the technical and operational management of properties, systems, inventory, inspections, maintenance, keys and documents — exactly the part that a technical property management team or a facility management team typically runs through spreadsheets and paper folders today, while commercial administration stays in the existing accounting or real estate software.
Common challenges for property management companies
Anyone managing several properties — as an owner's internal technical management, or as a management company acting for third-party owners — knows the problem of growing spreadsheets: one table for keys, one for maintenance contracts, one for inspection dates, often in its own version per property. A change of management company or a staff change frequently loses knowledge that only ever existed in one person's head.
Operator obligations — such as the regular inspection of elevators, fire protection equipment or building technical systems — are hard to track across many properties without a central overview of deadlines. And when an owner or an authority asks for inspection proof at short notice, searching through scattered folders costs valuable time.
What assets and systems can be managed with Kernas
Properties are captured centrally through property management with type, size and lifecycle status — a unifying view across existing locations, assets, keys and contracts, not another isolated module. Buildings, floors and rooms use the existing location and floor plan management.
Technical systems and fittings — elevators, heating and ventilation systems, fire alarms, emergency lighting or access barriers, for example — are captured as their own assets. Locks and key copies can be run across multiple properties through key management, with clear assignment to tenants, caretakers or external providers.
Organizing inspections, maintenance and proof centrally
Statutory inspections and recurring maintenance for building systems and fittings come from a pre-installed catalog in inspections and maintenance management and can be extended with your own obligations — such as recurring cleaning intervals, planned per property with due dates tracked, or the annual elevator inspection.
Contracts with cleaning, maintenance and security firms are captured centrally through contract management, including term and notice period, and linked to a property instead of disappearing into separate folders. Inspection reports, photos and certificates can be attached directly to the relevant asset or property.
Connecting multiple properties, responsibilities and documents
Tenants, caretakers and other people are assigned to a location, so it's always visible who is responsible for what — even for a management company running ten or more properties across different ownerships. Assets, people and documents are anchored directly to the relevant property.
This unifying view is what makes property management one of the use cases that uses the Kernas platform most broadly — across locations, keys, contracts, inspection obligations, inventory and people. A concrete example: if the heating fails in a property, a glance at the asset immediately shows who's the responsible caretaker, which maintenance contract applies, and when it was last inspected.
From scattered spreadsheets to a central platform — a typical path
When property data, key lists, contracts and inspection records are spread across different spreadsheets and filing systems, managing several properties quickly becomes unmanageable — especially during a change of management company. A central platform brings this information together without duplicating existing structures like locations or assets.
Existing inventory and key lists can be brought in with AI import, so a technical property management team or a facility management team can move to central management without extensive manual re-entry — every property with its systems, keys, contracts and inspection dates in one place.
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Start for freeFrequently asked questions about property management
What's the difference between Kernas and classic property management software?
Kernas is not rent accounting or utility billing software. The focus is on the technical and operational management of properties, systems, inventory, inspections, maintenance, keys and documents.
Can several properties be managed at once?
Yes. All your own properties are captured centrally with type, size and lifecycle status, as a unifying view across their related locations, assets, keys and contracts.
Can maintenance contracts with external providers be captured?
Yes. Contracts with cleaning, maintenance and security firms can be captured centrally, including term and notice period, and linked to a property.
How are keys managed across multiple properties?
Locks and key copies can be captured per property with security relevance; if one is lost, the responsible person is notified automatically.
Can cleaning intervals be planned?
Yes. Recurring tasks like cleaning intervals can be planned per property through the inspection and maintenance module's obligation catalog, with due dates tracked.
Are inspection obligations for building systems taken into account?
Yes. Statutory inspections and recurring maintenance for building systems and fittings come from a pre-installed catalog and can be extended with your own obligations.
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